Inventory Management (IMS)

Real-time overview of fixed assets and supplies

  • A simple and convenient overview of inventory and its location.

  • Automated solution – count the entire inventory in seconds.

  • Source data for cost and depreciation calculations.

RFID

Machine vision

QR code

Barcode

Real-time monitoring of fixed assets and supplies

Hospitals, care homes, manufacturing companies, maintenance companies, warehouses, offices, shops, and many other businesses have a large amount of inventory that needs to be tracked.
Using RFID technology, QR codes, barcodes, and machine vision, we automate the entire asset tracking process and digitalise the data flow.

  • We simplify the tasks of accountants, facility managers, and production staff.

  • We integrate the inventory solution with your business software.

  • We help you transition from paper and Excel spreadsheets to a digital solution.

We focus on your needs – offering a personalised software solution

IDsys Online is a standardised software that enables user-based user interface integration.

BASIC

Starting from

79 € / month

1 user
Each additional user €29 / month

  • Number of users: 1

  • Number of assets: up to 200

  • Asset visualisation

  • Real-time asset tracking

  • Personalisation of assets

  • Assigning an asset status

  • Reports

  • File management

  • Operation history

  • QR and barcode scanning

  • RFID (NFC, UHF) scanning

STANDARD

Starting from

149 € / month

3 users
Each additional user €29 / month

  • Number of users: 3

  • Number of assets: up to 5 000

  • Asset visualisation

  • Real-time asset tracking

  • Personalisation of assets

  • Assigning an asset status

  • Reports

  • File management

  • Operation history

  • QR and barcode scanning

  • RFID (NFC, UHF) scanning

PREMIUM

Custom pricing

Dedicated approach to the needs of your company

  • Number of users: 5

  • Number of assets: over 5 000

  • Asset visualisation

  • Real-time asset tracking

  • Personalisation of assets

  • Assigning an asset status

  • Reports

  • File management

  • Operation history

  • QR and barcode scanning

  • RFID (NFC, UHF) scanning

Who benefits from digitalising asset monitoring – use cases

Hospitals and care homes

Real-time monitoring of fixed assets and laundry movement – a modern digitalised solution

Equipment and tool rental companies

Real-time monitoring of equipment and tool movement – using digital solutions to automate daily operations.

Local governments

Management of fixed assets in local governments and subdivisions – fast, concise, and accurate.

What are the benefits of automated inventory management?

Automating routine operations

Creating an overview and managing inventory is a manual, routine, and repetitive task. Digital technologies allow the entire process to be automated.

The more inventory, the more profitable it becomes

The efficiency of automating inventory management increases as the number of inventory units increases. In other words, the more furniture, equipment, and devices to track, the greater the resource savings during stocktaking.

Sustainability

Thanks to the automated and paperless process, we save time, human resources, and the environment when managing inventory.

How does the automated inventory solution work?

Implementing the inventory solution

The inventory solution is integrated into the existing system. During the process, client data is imported, and client training is provided for using the solution.

Asset tagging (RFID sticker, barcode, QR code)

The inventory is equipped with RFID stickers that store all necessary information for tracking. The appropriate type of tag (sticker, hard element, etc.) is chosen based on the inventory’s usage, environment, and type. The solution can also be combined with QR codes and barcodes.

Stationary inventory management

For stationary items – such as desks, chairs, computers, and other assets – simply entering the room allows inventory in the room to be recorded in seconds with a handheld reader.

Mobile inventory management

For tools and other mobile inventory, a combined asset tracking solution can be created. RFID stickers are attached to tools or other assets. The movement of tools or assets is monitored using RFID technology, and the entire process is fully automated and digitally tracked in real-time.

Person-specific asset management

The inventory management system allows asset movement to be tracked by person. The necessary digital solutions are integrated with the client’s devices.

How does the automated inventory solution work?

Implementing the inventory solution

The inventory solution is integrated into the existing system. During the process, client data is imported, and client training is provided for using the solution.

Asset tagging (RFID sticker, barcode, QR code)

The inventory is equipped with RFID stickers that store all necessary information for tracking. The appropriate type of tag (sticker, hard element, etc.) is chosen based on the inventory’s usage, environment, and type. The solution can also be combined with QR codes and barcodes.

Stationary inventory management

For stationary items – such as desks, chairs, computers, and other assets – simply entering the room allows inventory in the room to be recorded in seconds with a handheld reader.

Mobile inventory management

For tools and other mobile inventory, a combined asset tracking solution can be created. RFID stickers are attached to tools or other assets. The movement of tools or assets is monitored using RFID technology, and the entire process is fully automated and digitally tracked in real-time.

Person-specific asset management

The inventory management system allows asset movement to be tracked by person. The necessary digital solutions are integrated with the client’s devices.

Use case

Inventory management system of the Ministry of Finance

Inventory management system of the Ministry of Finance

The Ministry of Finance has implemented an inventory management system based on IDsys Online standardised software. Creating a user interface suitable for the Ministry of Finance was an exciting challenge, resulting in a convenient and fast solution for managing assets.

What problem was solved?
There was no mobile solution that could help conveniently and quickly find information about assets while moving around the building and make immediate updates (location, condition, and other parameters).

Fast and automated

Digital inventory management

Real-time overview and history

About the condition of assets

Generating reports

Directly from the management software

Significant time and resource savings

From inventory management

Solution: A mobile application that helps to find information about assets and make changes to asset cards conveniently and promptly. Asset cards and asset history can be viewed via the web-based IDsys Online application.

Benefits: Resource and workload savings on activities related to inventory management. The digital data flow ensures accurate information about the location and condition of assets. A quick overview of management activities is available by viewing asset history and generating reports with various parameters when needed.

Contact us

We offer comprehensive digitalisation solutions for inventory management, which help automate routine operations and make the company’s use of resources more efficient.

  • info@idsys.ee

  • +372 52 43 448

  • Keemia 4, Tallinn

Reg.no. 11716262
VAT identifier: EE101332363

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